Plan
The best way to prepare for the meeting? Plan in advance! Check the meeting homepage regularly for new and updated events and information.
Online Program
Once published, add the Online Program to the home screen of your smartphone or bookmark it in your devices’ internet browsers. View, add, and sync presentations, sessions, and events to create your own custom itinerary.
Dress code
Conference attire is business casual. Session rooms can be cold, so dress in layers. Wear comfortable shoes as you will be walking a lot!
Chicago weather in October is dry and cool with average temperatures ranging from 45-60°F (7°-15°C). Check the forecast and plan accordingly.
What to bring
- Business Cards – With ample time to network, have plenty of cards ready to distribute.
- Day bag – Between early sessions and evening poster presentations, meeting days are long. Bring a backpack or briefcase to carry items you need as there are few opportunities to return to your hotel room during the day.
- Reusable water bottle and coffee mug – Go green!
- Notebook and pen – While it may sound obvious, always have these on hand.
Who to ask
ECS staff members are easily identified. Look for our signature polo shirts with ECS logos or nametags with “Staff” ribbons. We are happy to answer your questions or listen to feedback. To discuss specific questions or concerns before the meeting, contact meetings@electrochem.org.
Travel resources
To request an ECS Letter of Invitation, fill out the official “Visa Letter Request Form.” Upon receiving your Letter of Invitation, take it to your nearest consulate or embassy to begin the visa application process. The ECS Letter of Invitation does not constitute an application for a visa; ECS cannot guarantee that it will enable you to obtain a visa.
Letters of Attendance
Individuals requiring an official letter of attendance should visit the “Letters of Attendance” self-help computer in the onsite registration area. After the online form is completed, the letter is emailed within two weeks of the end of the meeting.
Need an invoice?
Your registration information and invoice are available on your personal computer. Log in to your account to access this information.
Things to Know: About ECS Meetings
Registration fee
All meeting participants, including invited speakers, are required to pay the appropriate registration fees. The earlier you register, the more you save. Meals are not included with registration but there are daily complimentary coffee breaks.
Become a member and save
Members save nearly 20 percent on registration fees and receive significant discounts on ECS products and services, including ECS Short Courses, ECS Monographs, etc.
Financial assistance
To assist students, postdoctoral researchers, and young professionals attend ECS biannual meetings, many ECS divisions offer travel grants. Applications, which are available online, must be received by June 23, 2025. Additional financial assistance is limited and generally governed by symposium organizers. Contact the organizers of the symposium in which you are presenting a paper to determine if additional funding is available. Contact travelgrant@electrochem.org with general travel grant questions.
Publish your presentation
All abstract authors are encouraged to submit their papers to the Journal of The Electrochemical Society (JES), ECS Journal of Solid State Science and Technology (JSS), ECS Advances (ECSA), or ECS Sensors Plus (ECSSP). While there is no submission deadline, six months is considered sufficient time to revise an abstract to meet stricter journal standards. Journal submissions must be made using the JES, JSS, ECSA, or ECSSP online submission systems. ECS journals now offer open access. Learn more about ECS Author Choice Open Access.
ADA accessibility
Accommodation for attendees with disabilities is handled on an individual basis. Contact ECS headquarters at meetings@electrochem.org immediately to request accommodation.
Permissions granted to ECS
ECS reserves the right to electronically record any and all meeting-related events. By registering for and/or attending an ECS Meeting, you grant ECS permission to use any recording or photography made of you at any meeting event or anywhere within the meeting venue.
Speaker indemnification
The ideas and opinions expressed in the technical sessions, conferences, and handout materials are those of the presenter. They are not those of ECS, nor can any endorsement by ECS be claimed.
Photography and recording are not permitted in technical sessions
By attending an ECS Meeting, you agree not to record any technical session activity without express written consent from ECS. Violators of this policy are removed from the meeting and their registrations revoked without possibility of refund.
