Author and Presenter Info

Abstract selection process

• Authors submit abstracts to be considered for presentation at an upcoming ECS meeting. All submissions must be made electronically via the abstract website.
• Once the deadline has passed, Symposium Organizers evaluate all abstracts for content and relevance to the symposium topic.
• Symposium Organizers schedule all accepted abstracts as either oral or poster presentations.
• Abstracts found unacceptable are either rejected or moved to a more appropriate symposium.
• Once all abstracts have been scheduled, Letters of Acceptance are sent to the accepted abstracts’ corresponding authors.
• All accepted abstracts are published in the ECS Digital Library.
  (Once abstracts are published, no corrections are made.)

Abstract submission process

You need the following information:

• Abstract title
• Abstract text – A maximum of 750 words is allowed.
• One (1) figure file – You may upload one image file containing any necessary figures/tables/equations. (JPG is the only allowed image format. PNG images are not accepted.)
• Corresponding author information – Full name, affiliation, address, phone number, and email address.
• Co-author information – Full names, affiliations, and email addresses for all co-authors.

You encounter these action steps:

• Choose a symposium in which to present.
• Request either oral or poster presentation type.
• Confirm that all co-authors are aware of your submission.
• Consent to the ECS Copyright Release (Revised September 2020).
• Note whether it is or isn’t a student presentation.
• Enter all the abstract information (title/authors/text/image).
• Confirm all final details of the submitted abstract.

You MUST complete the confirmation step or the abstract is not considered for presentation.

Final notes:

• DO NOT submit the same abstract to two different symposia; each abstract may only be submitted to ONE (1) symposium. Duplicate abstracts are automatically removed, leaving only the original submission.
• Students: To be considered for the General Student Poster Session Award, you MUST submit to the General Student Poster Session. Abstracts submitted to other symposia are not eligible for participation.
• Any symposium with less than 12 abstracts is combined with a similar symposium. Therefore, abstracts may be moved from the originally selected symposium to a different symposium.
• When the abstract submission deadline has passed, all unconfirmed and incomplete submissions are automatically removed from consideration.

Select symposia publish their proceedings in ECS Transactions (ECST). All authors of meeting abstracts accepted to these symposia are encouraged to submit full-text papers. Be sure to check the Call for Papers for more information and your symposium’s requirements. When the ECST submission site opens, eligible authors receive a notification email which provides login credentials. All proceedings are published prior to the meeting for which they were submitted. Send questions to ECST@electrochem.org.

ECS launched ECSarXiv, a preprint service for the electrochemistry and solid state science and technology community. This free service is for preprints and other preliminary communications that are not yet published in peer-reviewed outlets. ECSarXiv is an excellent way to draw more attention to your meeting presentation or poster, and provides a venue to share your work, no matter the format. Find out more or submit now!

Information for oral and poster digital presentations is on the Digital Presentation Info page.

• Oral presentations MUST be in English.
• Authors are required to bring their presentations only on USB flash drives.
• Laptop computers and LCD projectors are available in every session room for oral presentations, so presenters do not need to bring their own laptops.
• Speakers requiring special equipment must make written request to ECS Headquarters no later than three weeks before the meeting. All special arrangements are made at the author’s expense.
• There is no Speaker Ready Room.
• Arrive to your session room early and introduce yourself to the Session Chairs (identified by the Session Chair ribbons on their nametags).
• No additional time is allotted for Q&A (questions and answer sessions). If you plan to have Q&A, prepare your talk accordingly, based on the time length specified in your acceptance notification.

• Your poster must fit within the dimensions of A0 print format (841 x 1189 mm/33.1 x 46.8 inches).

• Your poster must be laid out vertically (portrait layout).

• All poster presentations MUST be in English.

• Posters may only be displayed on their assigned day as listed in the meeting program.
• Display all information from left to right, starting at the top left corner.
• The paper title, poster number, names, and affiliations of all authors MUST be at the top of the display.
• Recommended print size for the title is 2.5 cm to 5 cm/1 to 2 inches high.
• Minimize written text, using only when needed to emphasize data and/or to stimulate discussion.
• All illustrations, drawings, charts, pictures, graphs, figures, and captions should be large enough to be read from a distance of  1.5 m/5 ft. Matted and finished photographs are recommended to enhance visibility.
• You may bring smaller copies of your poster (A4 or 8.5 x 11 inches sizes only) for attendees to take away. Bring a clear folder in which to store them; pin the folder to the board with your display.
• Commercial advertisements or publicity are NOT permitted in poster presentations. Authors violating this regulation are asked to remove their presentations immediately.

To display your poster, adhere to these guidelines:

• Presenters are responsible for setting up their displays, being present during the entire scheduled poster session, and removing their displays at the conclusion of the poster session.
• No posters may be displayed without author participation. NO EXCEPTIONS ARE GRANTED.
• You may mount your poster only on your assigned day. Specific times for this are detailed in your acceptance letter and the meeting program.
• Do not begin setting up your poster until all boards have been numbered; only hang yours on the appropriately numbered board.
• Remove your poster promptly at the end of the session. Unclaimed posters are discarded.
• Pushpins and/or thumbtacks are supplied.
• Authors are responsible for the security of their displays and all items of value. ECS does not assume any responsibility for lost, stolen or broken articles.
• Special requirements should be addressed to ECS HQ and Symposium Organizers prior to the meeting.