Tips for a Successful Meeting Experience
Plan
The best way to come to the meeting feeling prepared? Plan in advance! Check the meeting homepage regularly for new and updated events and information.
ECS App
Download the ECS app, by searching “ECS mobile” in your app store. Browse, add, and sync sessions, events, and presentations to create your own custom itinerary! Connect with ECS all year and stay informed with the latest news in the world of electrochemistry and solid state science. The meeting scheduler can also be found on the meetings homepage.
Dress Code
The attire for the conference is business casual. Session rooms can get chilly so we highly recommend you dress in layers. Given the amount of ground you are sure to cover, we recommend comfortable walking shoes.
Montreal’s weather is mild in May, the average temperature ranges from a minimum of 8 degrees Celsius to a maximum of 19 degrees Celsius. Check out the forecast to plan accordingly.
What to bring
- Business cards – with ample time to network you will want to have plenty of cards ready to distribute.
- Day bag: between early sessions and evening poster receptions, meeting days are long. Bring a backpack or briefcase to carry any items you need with you as there will not be very many opportunities to go back to your hotel room throughout the day.
- A reusable water bottle and coffee mug – go green!
- A notebook & pen – it may sound obvious but you want to make sure you have these on hand at all times.
Who to ask
ECS Staff members can easily be picked out of a crowd. Look for our signature polos with the ECS logo or a nametag with a “Staff” ribbon. We are always happy to take a moment and answer your questions or listen to feedback. Have a specific question or concern you’d like to discuss in advance? Contact meetings@electrochem.org.
Travel Resources
Request an ECS letter of invitation to receive a letter of invitation on ECS letterhead via email.
Upon receipt of your letter of invitation, you must take it to your nearest consulate or embassy to begin the visa application process. The ECS letter of invitation does not constitute an application for a visa and we cannot guarantee that it will enable you to obtain a visa.
Letters of Attendance
Individuals requiring an official letter of attendance should visit the “Letters of Attendance” self-help computer in the registration area onsite. Once you complete the form, the letter will be emailed to you within 2 weeks of the end of the meeting.
Need an Invoice?
Your registration information and invoice are now available to you 24 hours a day, 7 days a week from your own computer. Log into your account to access this information today.
Things to Know About an ECS Meeting
Registration Fee
All meeting participants, including invited speakers, are required to pay the appropriate registration fees. The earlier you register, the more you will save. We do not offer any meals with registration but here are complimentary morning coffee breaks each day.
Become a Member and Save
Members save nearly 20% on registration fees and receive hefty discounts on other ECS products and services including discounts on short courses, copies of ECS Transactions and Monographs, etc.
Join Today & Save!
Financial Assistance
Many ECS divisions offer travel grants to students, postdoctoral researchers, and young professionals to attend ECS biannual meetings. Applications are available online and need to be received by February 10, 2020. Additional financial assistance is very limited and generally governed by the symposium organizers. Individuals may inquire directly to the organizers of the symposium in which they are presenting their paper to see if funding is available. For general travel grant questions, please contact travelgrant@electrochem.org.
Publish Your Paper
ECS Transactions—all full papers and posters presented at ECS meetings are eligible for submission to the online proceedings publication, ECS Transactions (ECST). Please see each individual symposium listing in the Call for Papers to determine if your symposia will publish an “enhanced” or “standard” issue of ECST. Please visit the ECST website for additional information, including overall guidelines, deadlines, instructions, a manuscript template, and more. Additionally, authors presenting papers at ECS meetings, and submitting to ECST, are also encouraged to submit to the Society’s technical journals.
ADA Accessibility
Special accommodations for those attendees living with a disability will be handled on an individual basis. Contact the ECS headquarters at, meetings@electrochem.org immediately if you will need assistance.
Permissions Granted to ECS
ECS reserves the right to electronically record any or all meeting-related events. By registering for and/or attending an ECS meeting you are granting ECS permission to use any recording or photography made of you at any meeting event or anywhere within the meeting venue.
Speaker Indemnification
The ideas and opinions expressed in the technical sessions, conferences, and any handout materials provided are those of the presenter. They are not those of ECS, nor can any endorsement by ECS be claimed.
Photography and Recording
Is not permitted in technical sessions.
By attending the ECS meeting, you agree that you will not record any technical session activity, without the express written consent from ECS. If you violate this policy you will be removed from the meeting and your registration will be revoked without the possibility of a refund.
